Quercus 8 Online Results Entry<>

Online Results Entry overview

What Online Results Entry does

Allows staff to enter results

The Online Results Entry service allows academic staff to enter students’ level-4 exam and assessment results directly online. Information entered through the Online Results Entry service then flows into the student record system.

Allows staff to view results

The Online Results Entry service can also be used to allow staff to view level-4 results. Users with view-only access cannot enter or edit results.

Who the Online Results Entry service is for

The service will be used by academic staff and by administrative staff. It will not be used directly by students.

How staff will use Online Results Entry

How academic staff will use the service

1Once exam papers have been marked and assessments made, the staff member with exam marking responsibilities logs into the Online Results Entry service.

2The staff member selects the period of study, the course and the associated assessment or examination.

3The Online Results Entry screen is automatically populated with all the students enrolled for the course and registered for the specific module, allowing the staff member to key in the students’ results.

4The information can be saved at any point in the process and completed at a later date. Since Online Results Entry is web-enabled, results can be entered at any time and in any place there is internet access.

How administrative staff will use the service

Central administration staff will use the existing Quercus Classic Interface Assessment Management functionality to view and manage the results entered through the Online Results Entry service.

The screens below show how a record entered through the Online Results Entry service (left) appears in the Quercus Classic Interface interface (right).

The Online Results Entry screen showing James Dawson’s results (highlighted in green).

The Quercus Classic Interface Individual Result Entry screen showing James Dawson’s results (highlighted in green). This result was originally entered through the Online Results Entry service (shown left).

Once the results have been entered they flow into the QuercusPlus database where they are aggregated with students’ results from other exams and assessments.

To access exam results within the Quercus Classic Interface interface, choose:

Progression Manager > Results Enquiry

to view results

Progression Manager > Assessment Manager > Results Entry

to maintain results

How access to the service is controlled

Only staff with appropriate access permissions can enter results. For this reason an understanding of how the Quercus access model works is crucial to an understanding of Online Results Entry.

How access permissions are set depends upon the combination of LDAP and Quercus 8-specific access models you are using.

LDAP role-based access control

Role-based access is controlled by the user’s membership of LDAP groups:

If a user is a member of QP_RESULTS_ENTRY the user is authorised to enter results.

If a user is a member of QP_RESULTS_VIEW the user is authorised to view results.

Note: The LDAP level of access control is mandatory.

Quercus content-based access control

If Quercus’s content-based access control is implemented then a user’s access to results can be restricted to particular courses and students:

If the person model or the course program detail model is implemented then a staff member can only access the results relating to course instances or modules with which he or she is associated.

If the either of the organisation models are implemented then a staff member can only access the results of students belonging to the organisation of which he or she is a member.

If the unrestricted model is implemented then a staff member can access the results of any students on any course.

The LDAP and Quercus access models operate in combination. This is illustrated below.

Selecting a content access model

The choice of content access model is made during the initial system implementation by running one of the following PL/SQL or SQL statements:

content access model

PL/SQL and SQL

unrestricted

PL/SQL

exec api_security_admin.activate_security_model(‘UNRESTRICTED’); commit;

SQL

begin api_security_admin.activate_security_model('UNRESTRICTED'); end;

person model

PL/SQL

exec api_security_admin.activate_security_model(‘INSTANCE_PERSON’); commit;

SQL

begin api_security_admin.activate_security_model('INSTANCE_PERSON'); end;

organisation model (course only)

PL/SQL

exec api_security_admin.activate_security_model(‘INSTANCE_ORGANISATION’);commit;

SQL

begin api_security_admin.activate_security_model('INSTANCE_ORGANISATION'); end;

organisation model (course and module)

PL/SQL

exec api_security_admin.activate_security_model(‘INSTANCE_ORGANISATION_NEW’);commit;

SQL

begin api_security_admin.activate_security_model('INSTANCE_ORGANISATION_NEW'); end;

course program detail model

PL/SQL

exec api_security_admin.activate_security_model(‘COURSE_PROGRAM_DETAIL’);commit;

SQL

begin api_security_admin.activate_security_model('COURSE_PROGRAM_DETAIL'); end;

Note: the course program detail model is provided for back-compatibility with MyCampus 2.0. It is documented here for reference purposes, but should not be used in new implementations.

What content-based access control model should I use?

The content-based access control model that you should use depends upon whether you want staff members to view or enter:

only results from their own courses

only results from courses within their own organisation

any results

Note: In all of the scenarios described above, whether or not the staff member has view-only or editing rights depends upon their LDAP permissions. This is not a consequence of the content-based access model.

To limit staff members to seeing only the results from their own courses or modules, use the person model of access control

Example scenario

A staff member associated with specific course sees only results associated with the instances of the course she is teaching. Therefore a staff member teaching a course instance in Dublin does not see the results from an instance of the same course, taught by a different staff member, in Limerick.

To limit staff members to seeing only the results from their organisation, use the organisation model of access control

Example scenarios

Franchisees only see the results from within their own franchise operation.

Individual faculties or departments operate in a semi-autonomous manner as independent business units and require exclusive access to their own data.

lf you do not need to limit access to results, use the unrestricted model of access control