HESA KIS Returns User Guide<>

Data model

Example return created by Quercus in XML format

<?xml version="1.0" encoding="utf-8"?>
<Institution>
  <RECID>12061</RECID>
  <UKPRN>10006022</UKPRN>
  <KISCourse>
    <KISCOURSEID>AGF</KISCOURSEID>
    <KISTYPE>1</KISTYPE>
    <UCASPROGID>TEST23</UCASPROGID>
    <TITLE>BSc (Hons) Agriculture (Full Time)</TITLE>
    <CRSEURL>http://rac.ac.uk/study/undergraduate-study/agriculture/bsc-hons-agriculture</CRSEURL>
    <JACS>D700</JACS>
    <TTCID>0</TTCID>
    <LEVEL>F</LEVEL>
    <SUPPORTURL>http://rac.ac.uk/study/fees-and-how-to-apply/funding-opportunities</SUPPORTURL>
    <EMPLOYURL>http://rac.ac.uk/study/undergraduate-study/agriculture/bsc-hons-agriculture</EMPLOYURL>
    <NONCREDITASSESS>0</NONCREDITASSESS>
    <LTURL>http://rac.ac.uk/static/2012/02/16/143105_BScHonsAgriculture.pdf</LTURL>
    <ASSURL>http://rac.ac.uk/static/2012/02/16/143105_BScHonsAgriculture.pdf</ASSURL>
    <HESACourse>
      <HESACOURSEID>AFG</HESACOURSEID>
      <HESAYEAR>2010</HESAYEAR>
    </HESACourse>
    <ILRAims>
      <ILRAIMID>114110</ILRAIMID>
      <ILRYEAR>2010</ILRYEAR>
    </ILRAims>
    <CourseStage>
      <WRITTEN>100</WRITTEN>
      <PRACTICAL>0</PRACTICAL>
      <COURSEWORK>0</COURSEWORK>
      <ASSACT>A</ASSACT>
      <SCHEDULED>100</SCHEDULED>
      <INDEPENDENT>0</INDEPENDENT>
      <PLACEMENT>0</PLACEMENT>
      <LTACT>A</LTACT>
      <STAGE>1</STAGE>
    </CourseStage>
    <CourseStage>
      <WRITTEN>80</WRITTEN>
      <PRACTICAL>0</PRACTICAL>
      <COURSEWORK>20</COURSEWORK>
      <ASSACT>A</ASSACT>
      <SCHEDULED>50</SCHEDULED>
      <INDEPENDENT>0</INDEPENDENT>
      <PLACEMENT>50</PLACEMENT>
      <LTACT>A</LTACT>
      <STAGE>2</STAGE>
    </CourseStage>
    <CourseStage>
      <WRITTEN>54</WRITTEN>
      <PRACTICAL>0</PRACTICAL>
      <COURSEWORK>46</COURSEWORK>
      <ASSACT>A</ASSACT>
      <SCHEDULED>50</SCHEDULED>
      <INDEPENDENT>50</INDEPENDENT>
      <PLACEMENT>0</PLACEMENT>
      <LTACT>A</LTACT>
      <STAGE>3</STAGE>
    </CourseStage>
  </KISCourse>
  <KISCourse>
  ...
  </KISCourse>
</Institution>


Level 1, 2 and 3 KISes: required values

Field List

Quercus field

KISTYPE = 1

KISTYPE = 2

KISTYPE = 3

UCAS Course

NON-UCAS Course

UCAS Course

NON-UCAS Course

Institution:

ACCOMURL

Accommodation cost URL

ACCOMURLW

INSTBEDS

Institution bed number

INSTLOWER

Institution beds - lower quartile cost

INSTUPPER

Institution beds - upper quartile cost

NSP

National Scholarship Programme participation

PRIVATELOWER

Private beds - lower quartile cost

PRIVATEUPPER

Private beds - upper quartile cost

RECID

UKPRN

UK Provider Reference Number

Note: The Institution elements (above) are independent of KISTYPE

KISCourse:

ASSURL

Assessment Methods URL

ASSURLW

CRSEURL

Course URL

CRSEURLW

DISTANCE

Distance Learning Only

EMPLOYURL

Employment Details URL

EMPLOYURLW

ENGFEE

Max Fee for England

FEETBC

Fees Confirmation

JACS

Subject of Course

JACSL2

KISCOURSEID

KIS Course Identifier

KISTYPE

KIS Type

LDCS

LDCS Code

LEVEL

Level of Award

LTURL

Learning and Teaching URL

LTURLW

MEANSSUP

Means Tested Support

NIFEE

Max Fee for N Ireland

NONCREDITASSESS

Non-Credit Assessment

OTHSUP

Non-Means Tested Support

PTONLY

Part Time Only

RELATEDKIS

SCOTFEE

Max Fee for Scotland

SUPPORTURL

Support Details URL

SUPPORTURLW

TITLE

KIS Course Title

TITLEW

TTCID

Teacher Training Course

UCASCOURSEID

UCASPROGID

UCAS Programme

UKPRNAPPLY

Application UKPRN

VARFEE

Variable Fee

WAFEE

Max Fee for Wales

WAIVER

Fee Waiver Availability

WELSH

Accreditation:

ACCBODYID

Accrediting Body Code

ACCDEPEND

Accreditation Dependency

ACCDEPENDURL

Accreditation Dependency URL

ACCDEPENDURLW

ACCTYPE

Accreditation Type

ACCURL

Accreditation URL

CourseStage:

ASSACT

Assessment Method Indicator

COURSEWORK

Coursework Assessment

INDEPENDENT

Independent Study

LTACT

Learning and Teaching Method Indicator

PLACEMENT

Placement Study

PRACTICAL

Practical Exam Assessment

SCHEDULED

Scheduled Learning and Teaching Study

STAGE

Learning, Teaching and Assessment Stage

WRITTEN

Written Exam Assessment

HESACourse :

HESACOURSEID

HESA Course Identifier

HESAYEAR

Reporting Year of HESA Course

JOINTUKPRN

Joint School UKPRN

ILRAims :

ILRAIMID

LAD/LARA Qualification Aim Course Code

ILRYEAR

Year of ILR Course

Original source : http://www.hesa.ac.uk/component/option,com_studrec/task,show_file/Itemid,233/mnl,12061/href,KIS_Fields.html/

HESA documentation

The content is below is reproduced from the HESA site at http://www.hesa.ac.uk/component/option,com_studrec/task,show_file/Itemid,233/mnl,12061/href,coverage.html/

All material in this section © HESA

Courses for which KIS information is required

There are three different types of KIS records that can be returned for any given course. A course can only have one KISTYPE, and this is dependent on the nature of the course.

There are three types of KIS and further descriptions of these are given below:

KISTYPE 1 — Full course level KIS

KISTYPE 2 — Multiple subject course placeholder KIS

KISTYPE 3 — Subject level KIS

KISTYPE 1s are full KIS records required for specific courses.

The following courses require a KISTYPE 1 KIS submission:

All single subject courses (those with only one JACS code recorded for the course on the HESA Student Record) regardless of intake size

All multiple subject courses (those with more than one JACS code recorded for the course on the HESA Student Record) where the intake size is greater than 20* students

All undergraduate teacher training courses (KISCourse.TTCID = 1 or 2) regardless of the number of JACS codes or intake size

All medical programmes that contain a pre-clinical and clinical element and the distinction in JACS between the clinical and pre-clinical codes is the only reason why the course has multiple JACS codes.

* Institutions may choose to produce a KIS for a multiple subject course with an intake of between 15 and 20 students in the most recent year (which for 2012 KIS is the intake for 2011/12) where it is expected that the intake in future years will be more than 20. This is particularly encouraged where the intake in previous years was more than 20.

In addition to those courses that require a full KIS, institutions may choose to produce a full KIS for multiple subject courses with intakes of fewer than 15 students. This option is included following feedback from institutions in order to minimise the burden in producing subject level KIS for courses that have multiple JACS codes but are viewed by the institution as more akin to a single subject course. Institutions may only use this flexibility where the course is marketed and managed as a single indivisible entity. This will normally involve the course having a single programme specification. Examples of courses of this type might be a BA in Finance and Accounting or a BSc in Natural Sciences. Where these conditions are not met a multiple subject placeholder KIS (KISTYPE=2) must be produced. Institutions may still produce a multiple subject placeholder (KISTYPE=2) KIS for these courses if they wish.

KISTYPE 2 — Multiple subject course placeholder KIS

KISTYPE 2s are 'placeholders' for multiple subject courses for which a KISTYPE 1 record is not required i.e. the intake size is less than 20 students. The placeholders include links to the relevant UCAS course codes and to related KISTYPE 1 or KISTYPE 3 KIS records. Each KISTYPE 2 KIS record can be linked to up to three KISTYPE 1 or three KISTYPE 3 KIS records but not a mixture of both types.

Example

Poppleton University has a joint honours French and Music course with an intake of only 10 students and therefore completes a KISTYPE 2 KIS record. Poppleton offers a single honours French course (KISTYPE 1 KIS record) but does not offer a single honours Music course. The institution will therefore have to link the KISTYPE 2 course to KISTYPE 3 records as there are not the corresponding KISTYPE 1 records.

A placeholder KIS is not required where a full (KISTYPE=1) is produced.

KISTYPE 3 — Subject level KIS

KISTYPE 3 records provide information about a subject that forms part of a multiple subject course for which no KISTYPE 1 can be produced.

Subject level KIS should be produced for every JACS level 2 subject that is included within a multiple subject course except where a KISTYPE 1 KIS exists for each of the subjects that make up the multiple subject course.

If there are KISTYPE 2 at different levels (first degree or other undergraduate) or modes (full-time and part-time) then a separate KISTYPE 3 KIS will be required for each.

Example

Whilst Poppleton University has a single honours French course (and a KISTYPE 1 for it) they do not have a single honours Music course and therefore are required to produce a KISTYPE 3 record for Music. As a result of there not being a KISTYPE 1 record for each of the subject areas, Poppleton will also need to produce a KISTYPE 3 record for European Languages & Area Studies (regardless of the fact that a KISTYPE 1 record exists for it).

The flow diagram illustrates the types of KIS required in each case.

Further examples

An institution offers a range of courses with intakes as follows:

KISTYPE

Course to which students can apply

Related KIS records

Reason for related KIS record

Students will see

1

Single honours French (intake 100)

N/A

Full KIS exists so no related KIS required

One KIS presented:
Course - French

1

Single honours Music (intake 10)

N/A

Full KIS exists so no related KIS required

One KIS presented:
Course - Music

1

Joint honours French and Chinese (intake 50)

N/A

Full KIS exists so no related KIS required

One KIS presented:
Course - French and Chinese

2

Joint honours French and Spanish (intake 10)

JACS Level 2 European Languages and Area studies (KISTYPE 3)

A single course (KISTYPE 1) does not exist for Spanish therefore one KISTYPE 3 required (as both subjects are covered by same JACS level 2)

One KIS presented:
Subject - European languages and Area studies

2

Joint honours French and Italian (intake 10)

JACS Level 2 European Languages and Area studies (KISTYPE 3)

A single course (KISTYPE 1) does not exist for Italian therefore one KISTYPE 3 required (as both subjects are covered by same JACS level 2)

One KIS presented:
Subject - European languages and Area studies

2

Joint honours French and Music (intake 10)

Single honours French (KISTYPE 1)

Single honours Music (KISTYPE 1)

A single course (KISTYPE 1) exists for both French and Music

Two KIS presented:
Course - French
Course - Music

2

Joint honours French and History (intake 10)

JACS Level 2 European Languages and Area studies (KISTYPE 3)

JACS Level 2 History and Archaeology (KISTYPE 3)

A single course (KISTYPE 1) does not exist for History therefore KISTYPE 3s required

Two KIS presented:
Subject - European Languages and Area studies
Subject - History and Archaeology

2

Joint honours Music and History (intake 10)

JACS Level 2 Performing Arts (KISTYPE 3)

JACS Level 2 History and Archaeology (KISTYPE 3)

A single course (KISTYPE 1) does not exist for History therefore KISTYPE 3s required

Two KIS presented:
Subject - Performing Arts
Subject - History and Archaeology

3

JACS Level 2 European Languages and Area studies

N/A

N/A

N/A

3

JACS Level 2 History and Archaeology

N/A

N/A

N/A

Flow chart explaining KISTYPES