Flexible Curriculum User’s Guide<>

Creating modules in Quercus 8

Changes to the module maintenance function in Quercus 8

When you add a new module in Quercus 8 you can create multiple instances of the module. These instances can be single-session or cross-sessional. To support these operations the Module Maintenance screen now supports a number of operations that were not available in previous releases of Quercus:

You can create both single-session and cross-sessional modules.

You can create multiple instances of the same module within a given academic session (or crossing academic sessions). This gives you the ability to create versions of the same module which differ in their start and end dates and other details such as fees and targets.

» The procedure for adding modules (both single-session and cross-sessional) is described below under To add a new module.

You can quickly create a new module instance by using an existing instance as a template.

» See To create a module by copying an existing module (‘create like …’).

You can associate a module with one or more courses without having to go to the Course Maintenance screen.

» See To assign a module to one or more courses.

To add a new module

1In the Quercus Classic Interface navigate to the Module Maintenance opening screen (Course Manager > Module Maintenance > Maintain) and click Add.

The Module Maintenance screen opens.

2In the top part of the screen, enter a code for the module in the Module field, and enter a description and short name. You can also enter an approved date and select the module level and unit type if you know this information.

3In the lower part of the screen ensure the Module Instances tab is selected and click in the year field of the first row.

4Type in the academic session during which the module instance will run (e.g. 2010). If the module is a cross-sessional module, use the academic session in which the module starts.

Note: you cannot edit the Start Date, End Date and Status fields on this screen.

5Select the module instance by clicking the Open Record icon on the right of the row.

The Module Instance Detail screen opens.

6Enter information about the module instance. Note in particular:

The Sessional field allows you to choose whether the module is a single-session or cross-sessional module.

The dates you enter in the Start and End Date fields determine whether or not the instance can be added to a course. If these dates fall outside the course’s own start and end dates you will not be able to add it.

7When you have finished entering information. click the Previous button. You are returned to the Module Maintenance screen.

The Start and End dates and the module status have been added.

8If you wish to enter the module’s tutors, click the Module Tutors tab and select tutors.

9Click the Save icon in the toolbar or press F10 to save the record.

Repeat the procedure to add more module instances.

Note: you can have as many instances as you require associated with a single academic session. So you could create one instance of a module that started in January 2010, one in March 2010, one in May 2010, and so on.

To create a module by copying an existing module (‘create like …’)

Note: any module you copy will retain the same session type as the module it is copied from. So you cannot create a single-session module by copying a cross-sessional module and vice versa. In these circumstances either copy a module with the same session type or set up the module as a new module by following the above procedure.

1In the lower part of the screen ensure the Module Instances tab is selected and click in the year field of the module instance you want to copy.

2Click the Create Like button.

A dialog box opens confirming that a new module instance has been created.

3Click OK.

The copied instance appears in the list.

The copied instance has, by default, start and end dates that are one day later than the example you copied from.

4You can modify these dates, and any other details except the session type, by clicking the Open Record icon on the right of the row.

Note: after an instance has been copied, the cursor will still be on the original record, not the copy of the record. So before you edit the copied record you must first click in the year field of the copy to select it.

Note: if you want to change the year of the copied instance (e.g. from 2010 to 2011) you must change it directly in the list screen before clicking the Open Record icon. You cannot change it on the following screen.

To assign a module to one or more courses

1Click the left-most + icon of the instance you want to add.

The Module Where Used screen opens. This shows a list of courses to which the module is already attached.

2Click the Assign button.

A list of courses appears.

3Select courses to which you want to assign the modules by clicking the checkboxes in the appropriate rows.

4Set the adjacent Module Type to the appropriate value (e.g. Core Subject or Optional).

Note: This is a mandatory step.

5Click the Assign button.

The modules are assign to the selected courses and you receive a confirmation message ‘Module Instance has been successfully added to Course Instances’.