Flexible Curriculum User’s Guide<>

Creating courses in Quercus 8

Changes to the course maintenance function in Quercus 8

When you add a new course in Quercus 8 you can create instances of the same courses that are single-session or cross-sessional. To support these operations the Course Maintenance screen now supports a number of operations that were not available in previous releases of Quercus:

You can create both single-session and cross-sessional courses.

You can filter the list of course instances so that you see only single-session, only cross-sessional or both types of courses. This allows you to switch between the ‘traditional’ single-session view of course instances and the ‘new’ view showing all course instances.

» See To switch between different filtered views of courses.

You can quickly create a new course instance by using an existing instance as a template.

» See To create a course by copying an existing course (‘create like …’).

To add a new course

1In the Quercus Classic Interface navigate to the Course Maintenance opening screen (Course Manager > Course Maintenance > Maintain) and click Add.

2Enter as much of the course detail as you know at this stage (a course code is mandatory).

Note that you can enter information on the Entrance and Awards tabs.

2Click the Instances button.

The Course Instance Maintenance screen opens.

This screen allows you to set up the various instances of the course. An instance is an actual version of the course, running over a specific time period at a specific location and made up of a specific collection of modules. You can create many instances of the same course. For example you could have:

annual (e.g. 2010, 2011, 2012) instances of the course

year 1, year 2, year 3 instances of the course

versions of the course with two-year, three-year and four-year durations

versions with different combinations of modules

versions in which the sequencing and timing of modules is different

versions in different languages

The above are suggestions; how you use this facility depends upon the needs of your organisation.

3Set the Session Type field in the filter area to either Single-session instance or Cross-sessional instance.

Note: you must do this before you can set up course instances. Set the field to the type of instance you are about to set up.

If you set this field to Single-session instance the year (academic session) picker remains in the filter area and the Show Current box is unchecked.

If you set this field to Cross-sessional instance the year (academic session) picker disappears and the Show Current box is checked.

4If you are creating a single-session course select the correct year in the session picker. For example if you were creating a course for the 2012 session, set the picker to 2012. You must do this before you create the course instance — it cannot be changed after the instance is created.

5Click in the Code field and enter the code for the course instance.

6Complete as many of the remaining of fields in the row as needed. Note the scrollbar at the foot of form. This allows you to access the fields that are not immediately visible.

Note: the Session Type field is only visible if you scroll to the right. You must set this field in addition to setting the Session Type in the filter area. You must set both this field and the Session Type field in the filter area (see below).

7Click the Previous button when you have finished entering the course details.

You do not need to save the record — this is done automatically.

To switch between different filtered views of courses

To show only only single-session (‘traditional’) courses for a specific academic session

1Set the Session Type option to Single session instance.

2Uncheck the Show Current box.

The academic session field appears.

The list of course instances is restricted to instances associated only with the selected academic session.

To show only single-session (‘traditional’) courses for all academic sessions

1Set the Session Type option to Single session instance.

2Check the Show Current box.

The academic session field disappears.

Single-session course instances from all years are shown.

To show all cross-sessional courses

1Set the Session Type option to Cross sessional instance.

All cross-sessional course instances are shown.

To show single-session and cross-sessional courses for the current academic session

1Set the Session Type option to blank.

2Uncheck the Show Current box.

All single-session and cross-sessional courses for the current academic session are shown.

To show all courses for all academic sessions

1Set the Session Type option to blank.

2Check the Show Current box.

All single-session and cross-sessional courses across all current academic sessions are shown.

Examples

Browse single-session course instances grouped by year

Settings

Show Current is unchecked.

Session Type is set to Single Session instance.

The academic session (year) field has appeared because the Show Current box is unchecked.

It is set to 2010 (the current year).

Result

Only single session instances relating to 2010 are shown. You can step through the sessions by changing the year in the academic session box.

Browse single-session course instances for all years

Settings

Show Current is checked.

Session Type is set to Single Session instance.

The academic session field does not appear because the Show Current box is checked.

Result

Single session instances relating to all academic years are shown.

Browse all cross-sessional course instances

Settings

Show Current is checked OR unchecked (does not matter).

Session Type is set to Cross-sessional instance.

Result

All cross-sessional course instances are shown.

Browse all course instances for all years

Settings

Show Current is checked.

Session Type is blank.

Result

All courses instances relating to all academic years are shown.

To create a course by copying an existing course (‘create like …’)

1Click in the Code field of the instance you want to copy.

2Click the Create Like button.

A dialog appears asking you if you wish to continue.

4Click OK.

A new course instance is created with the code id_X where id stands for the identifying code of the original course instance. ‘_X’ is a placeholder which you can replace with a suitable identifier. All other details of the course will be copied including the Year, Start and End Dates and the course structure.

5You can now edit the course details as required. For example you could edit the course code and the course start and end dates.