Exam Boards and Assessments<>

Entering assessment results

What is an ‘assessment result’?

In this chapter we look at how you enter assessment results. By ‘assessment results’ we mean the results of the various individual assessments: exams, essays, projects, dissertations, vivas and so on. These results are usually at the lowest level in the results hierarchy; they are sometimes referred to as level-4 results.

These low-level assessment results are normally used to calculate the higher level module and course results. In these circumstances, assessment results determine module results which, in turn, determine course results and the student’s overall grade.

Entering results at the level of the individual question

Some institutions enter marks at the level of individual question. In this situation, the question represents the level‑4 result and the marks for the questions are then aggregated and used to generate the assessment results described in the rest of this chapter. In these circumstances the principles outlined in this chapter apply to question level, rather then the assessment level. The overall result entry process is, of course, similar once the lowest level of results has been entered. If your institution uses questions the Exam Boards and Assessments module will allow you to enter marks at the question level and then generate the higher level results by running the calculators.

Assessment results and module results are different

It is important to understand the difference between assessment results and module results.

A module result normally derives from the results of the assessments associated with the module. So, if a student has to complete two assessed items of coursework and take a written and a practical exam, the module result will derive from the aggregation of the four individual assessment results. These results may be weighted differently, so that for the student in the example the two coursework items may only count for 20% of the total mark. There may be additional rules such as a requirement to achieve a minimum mark in each individual assessment before an overall pass can be gained.

Although, for most students, the higher level results are derived directly from the lower-level results, this is not always the case. In particular, the marks of borderline students may be modified during the exam board process to give these students the benefit of the doubt.

As a result of this requirement, higher-level module and course results can be manually overridden and do not have to agree with the lower-level results. So, if you have the correct level of authorisation, you can modify a module result (say, pushing a borderline 39% fail to a 40% pass) without modifying the lower-level assessment results. Or, at a higher level still, you could change the student’s final course grade from a 2:2 to a 2:1. It is also possible to enter a module-level result without entering the lower-level assessment results. We will discuss this topic later in more detail, but for this chapter you should understand that entering or editing a module result (i.e. an overall module result) is not the same as entering or editing the results of individual assessments for that module.

Entering results

In order to enter results, you first navigate to the module to which the assessment applies and then use the Assessments Entry screen. This shows a list of students associated with the module and allows you to enter the gross results and penalties for each student. If you have the dynamic calculators option enabled, net and weighted marks are calculated automatically when the screen is submitted.

Anonymous and non-anonymous modes

You can enter results in either anonymous or non-anonymous modes. If you are entering results in anonymous mode you will not see the names of the students, only their exam numbers.

Setting up anonymous marking

The QuercusLive global parameter USE_ANONYMOUS_MARKING allows you to specify that marking should be anonymous When you use anonymous marking the candidates are not identified by name.

The parameter has two values:

TRUE — anonymous marking is enabled

FALSE — anonymous marking is disabled

If anonymous marking is enabled, the student’s ID number, first name and surname are hidden from the results assessments. The Exam number is shown instead.

Comparison of non-anonymous and anonymous marking

Non-anonymous marking

Anonymous marking

Components of an assessment result

Gross mark

This is the actual marked awarded to the student at the time the assessment is judged.

Penalty

A penalty may be added against a student’s mark to penalise for late submission and similar rule transgressions. Penalties are entered as a percentage of the gross mark.

Net mark

The net mark is the gross mark minus the penalty. Although this mark is normally calculated by the system you can override it if you wish (see Adjusting results during the exam board process).

Weight

The Weight field shows the overall value of the assessment in relation to the module’s overall assessment scheme. If the module has two assessments and the current assessment is weighted at 25% of the overall mark them a gross mark of 60 will appear as a weighted mark of 15.

Status

The status field is normally used for reporting purposes and allows you to flag any information about the result, other than the actual mark or grade. For example ‘referred for coursework’, ‘deferred’, ‘absent’ or ‘student withdrew’. The use of particular statuses is dependent upon individual assessment practices and varies from institution to institution according to the result-processing workflow. Note that the entry in the status field is set manually (unlike the net result or grade which are normally set by the calculator).

Maintaining statuses

Statuses are maintained through the Quercus Classic Interface. They have a status type of ‘RESULT’.

To add a new status

1In the Quercus Classic Interface navigate to the Status Maintenance screen (Records > Static Data Maintenance > Status).

2Add a new record with a status type of ‘RESULT’.

In the example below we are adding a new result status named ‘Awaiting Late Submission’.

After the status has been added it will be available in the status pick list.

Grade

The grade field indicates the grade that a particular mark has achieved (e.g. pass, fail, 2:1, first). The relationship between a mark and grade is determined by the grading scheme in use for the assessment in question. Generally speaking assessments are graded as a pass or fail with stratified grades only applied at a higher level within the course hierarchy.

Note

You may add a free-text note to any assessment. Like the status field this can be used to assist in the subsequent processing and review of the student’s mark.

Scored and pass-fail assessments

You can enter assessment results in two modes:

a scored assessment, which requires that you enter a mark for the assessment

a pass-fail assessment which requires that you choose between pass or fail

The mode in use for a specific assessment is set through the Quercus Classic Interface.

To set the assessment mode

1In the Quercus Classic Interface navigate to the Assessment Maintenance opening screen (Course Manager > Static Data Maintenance > Assessment).

The Assessment Maintenance screen opens.

2By default assessments are scored. To set an assessment as a pass/fail assessment click the checkbox in the Pass/Fail column.

In the example above Course Work 1 and Course Work 2 are set as pass/fail.

Methods for entering assessment results

There are three main ways you can enter assessment results:

1against a student

2against a module on a course instance

3against a module

All three methods have the same end-result – they are just alternative ways of moving through the data.

The radio buttons on the Assessments opening screen allow you to choose the method you want to use.

Entering results against a student

In order to enter results against a student, you first navigate to the student and then use the Students Assessments Entry screen. This shows a list of modules the student is taking and allows you to drill in and enter the gross results and penalties for each module. If you have the dynamic calculators option enabled, net and weighted marks are calculated automatically when the screen is submitted.

To enter assessment results for a particular student

1Use the search facilities to locate for the student.

2Click the View icon.

The Assessments Entry screen opens.

In the example above the Archaeology Field Project result is missing.

3Click the View icon to drill into the results screen.

4Enter the results.

5Click Save.

Note: If you return to the Assessments list you will not yet see the modified result. This is because you have not yet re-run the calculator.

To see the modified result you will need to re-run the calculator (see Calculating module results).

Entering results against a module

In order to enter results against module, you first navigate to the module to which the assessment applies and then use the Modules Assessments Entry screen. This shows a list of students across all course instances who are taking the module and allows you to enter the gross results and penalties for each student.

To entering results against a module

1From the Quercus Home screen select Assessments.

2Select the Modules option.

3Use the search options to locate the module for which you wish to enter results.

4Click the View option to see a list of students on the module instance.

If any results have been entered already they will be displayed. You can click the underlined column headings (First Name, Surname and ID Number) to sort the list.

5Follow the To enter marks procedure to enter the results.

Entering results against a module on a course instance

In order to enter results by against the modules on a course instance, you first navigate to the course and to which the assessment applies and then switch to the Module tab. This shows a list of the modules associated with the course. From there you can select a module and then drill into the various assessments to enter results. Only students associated with the module‒course instance combination will be displayed.

To enter results against a module on a course instance

1From the Quercus Home screen select Assessments.

2Select the Courses option.

3Locate the course for which you wish to enter results.

4Click the View option to see a list of students on the course.

If any results have been entered already they will be displayed.

5Click the Modules tab to view the list of modules associated with the course.

6Click the View icon to select a module.

7Follow the To enter marks procedure to enter the results.

Entering marks

The various mark-entry screens have been designed to allow for fast entry and review of marks.

To enter marks

1Click on an assessment tab.

Note: If there are more than three assessments you can navigate through them using the and and buttons.

2Follow the To enter marks procedure to enter the results.

3Enter the marks for the students in the Gross field. Use the down-arrow ↓ and up-arrow ↑ keys to move up and down from one field to the next. Use the tab key to move to the field in the next column and shift-tab to move to the field in the previous column.

Note: when you first enter the marks they are shown in red to indicate that they have not yet been saved.

4Enter any penalties in the penalty field. Penalties should be entered as a percentage of the gross mark. Again, use the arrow keys to quickly navigate from one field to the next.

Note: The Penalty column may be switched off from the Control Centre via the PENALTY_IN_USE parameter.

In these circumstances you would enter the net result directly.

5Click Save.

The gross marks are saved and, in addition, the net mark will be calculated.

Note: If you change the value of an existing gross mark then the net mark will only be recalculated if:

the field is empty, or

the gross mark has been changed but the net mark left as it was before the gross mark was changed

Quercus will not re-calculate a net mark if it has been entered or changed directly by a user. In these circumstances the gross and net marks may become unsynchronised.

The Weight field shows the overall value of the assessment in relation to the module’s overall assessment scheme. If the module has two assessments and the current assessment is weighted at 25% of the overall mark them a gross mark of 60 will appear as a weighted mark of 15.

Note: If the DYNAMIC_CALCULATION_IN_USE parameter is set to TRUE via the Control Centre, the module result is calculated automatically each time you save an assessment result (unless the module result is locked).