Exam Boards and Assessments<>

Calculating module results

Assessment-level calculators

When you run an assessment-level (level-4) calculator, Quercus applies the calculation rules which apply to the various assessments associated with a module and calculates the overall module result for of the students included in the calculation.

The module results obtained by running the assessment-level calculators form the results which will be reviewed by a module board.

Assessment-level calculation sequence

The following is a description of the main steps in an assessment-level calculation.

1Populate default marks for the following grades:

ABSENT

MISSING

FAIL

EXEMPT PASS (not used in this calculator)

EXEMPT FAIL

and for the following statuses:

ABSENT

EXEMPT

EXEMPT subject registration status

2Determine the level to calculate up to (based on the course instance structure levels) and at what level to store the result and grade. If the subject registration status is exempt this is skipped.

3Determine the marks-out-of, the pass mark, and the weighting factor of the given assessment.

4Calculate the results (Marks*100/Marks out of * weight) for the given assessment and keep a running total.

If any of the following apply the calculation is stopped

Missing marks

Absent status

The mark is less than the pass mark for the given assessment.

5Repeat steps 3 and 4 above are for each assessment.

6If assessments are evenly weighted (i.e. the weight of all the assessment is set to 0 for a given module), then revert to the raw mark for all the assessments.

7Sum the results for all assessment and divide by the number of assessments

8Assign the grades

If a mark is missing or a student is flagged as absent during step 4 then the ‘MISSING’ grade is assigned and the average is set to 0

If a student fails an assessment then the average is set to 0 and the grade is set to the 0 grade band from the grade scheme

Find the grades from the grade scheme

An optional function which is defaulted to off, if any assessment is failed, but not all failed, the failed exempt grade is assigned

Note: If the defaulted grades are not in the grade scheme then a null grade is assigned.

9Update the module average and grade.

10If failed above for a failed element then compensation is considered. If two or more assessments are bonded for compensation purposes then the aggregate is used to select the grade.

Running assessment-level calculators

After the assessments results have been entered (see Entering assessment results) you can run calculators against all the students who are sitting a module. You can do this in a single operation.

If individual results are not available or need to be re-entered, you can also subsequently select an individual student and the run the calculator against the results of that particular student. You can re-run the calculators for all the modules the student is sitting or you can pick individual modules.

In addition you can re-run the full module-level calculator at any time (although be sure to lock any overridden results – see warning below).

You can also override the calculated results of the calculator (see Adjusting results during the exam board process). If you do this you should subsequently lock the overridden result and add a note saying why it has been change.

Warning: If you do not lock an overridden result it will revert to the calculated result the next time the calculator is run.

To run the assessment-level calculators for all the students in a module

1Go into Assessments.

2Select the Modules option.

3Locate the module for which you wish to enter results.

4Check that the results have been entered.

In the example below, all the results have been entered except for those of Ophelia Peters.

You decide to proceed anyway and calculate the results for Ophelia Peters later.

5Click the Calculate button in the Tasks panel.

A graph opens showing you how many results can be calculated.

You can also use the filter options to select which students are selected.

For now we will leave the filter at its default settings.

6Click the Calculate button at the foot of the graph pane.

A dialog box opens which asks you to confirm that you wish to proceed with the calculation.

7Click OK to proceed.

The results are calculated using the method described under Assessment-level calculation sequence and you are returned to the results screen which now shows the calculated results.

You can see that the calculator has automatically allocated students who have met the minimum mark of 40 a ‘Pass’ grade. The grades of students falling below this level are left empty by the calculator, on the assumption that you will want to review the individual results and then set the appropriate status manually. Note that your institution’s calculator may treat a non-pass mark in a different way. For example a ‘Fail’ grade could be automatically allocated if this conforms to your institution’s standard operating procedures.

In the case of the Ophelia Peters the calculator has set her entry to ‘Result missing’. We will return to Ophelia’s mark in the procedure below.

To run the calculator for an individual student

If you want to run the calculator against the results of an individual student you can do so at any point in the results entry process.

1Ensure that the mark for the student has been entered.

In the example above we can see that the result for Ophelia Peters has been entered, but there is no overall module result or grade. This indicates that we need to run the calculator against Ophelia.

2Click the View button on the above screen OR locate the record from the Assessments search screen and then click View.

3The Student Assessments screen opens showing all the modules the student is currently sitting.

This screen may seem a little confusing initially. You’ve entered the student’s mark! So where is it?

The answer, of course, is that you have entered the student’s individual assessment result – in the example, Ophelia’s mark of 66 in the module’s exam. This assessment-level mark has not yet been processed through the calculator and converted into the module-level grade. For this reason the screen in the example (which shows the module-level results) shows no result against ‘The Historic Archaeology of the British Isles’ module. However, if we run the calculator against the module the result will appear.

4Run the calculator by clicking Calculate in the Tasks panel and then selecting the module and clicking the orange Calculate button.

The re-calculated module-level result appears.