Exam Boards and Assessments<>

Adjusting results during the exam board process

Exam board process

The exam board process involves reviewing the marks of the various students who have been added to the board, and confirming or adjusting these marks as required.

The boards focus on students who:

have failed

have had near misses

have done particularly well

There is less focus on students who sit comfortably within a grade, as fine-adjustment of their marks will have no impact on their overall grade.

Although course boards focus on course results and module boards on module results, the overall review process is similar for both types of boards.

To search for a board

1From the Quercus Home screen select Assessments.

2Select Boards from the top bar.

The boards search screen opens.

3Use this screen to locate the course board or module board you want to work with.

If you tick More Options you can filter the results according to board type (course, module) or sitting. You can also choose to include completed board in the results.

4Click the Edit button to view board details.

To review which students are on the board

1To see the list of students who have been added to board, click the Students tab.

2You can filter the list of students by student, sitting, course instance and student status (click More Options to display the last two filters).

3You can sort the students by clicking any of underlined column headings.

Reviewing and adjusting students’ results

You review students’ results one course at a time or one module at a time. You first select the course or module and then work through the list of students adjusting marks and grades as necessary. After you have adjusted a result you can add a note to record why the adjustment was made and you can lock the result to prevent it being overwritten by subsequent calculator runs.

To review and adjust students’ course results

1On the Courses tab click the View icon against the course you wish to review.

2The student list opens showing you the results of the students on that course.

Note: Only students who have been added to the board will be included.

3In the Tasks list, click the Edit button.

The results and grades can now be edited.

Note: After you have amended a result you should:

add a note to say why it has been edited

lock the result so that it is not reset by any subsequent run of the calculator

» See Adjusting results during the exam board process for further details of the result modification procedure.

To review and edit students’ module results

1On the Modules tab of a module board, click the View icon against the course you wish to review.

2The student list opens showing you the results of the students on that module.

Note: Only students who have been added to the board will be included.

3In the Tasks list, click the Edit button.

The results and grades can now be edited.

Note: After you have edited a result you should:

add a note to say why it has been edited

lock the result so that it is not reset by any subsequent run of the calculator

Note: The amended result will no longer tally with the lower-level exam results.

» See Adjusting results during the exam board process for further details of the result modification procedure.

Uplifting marks

If a particular set of marks have been deemed to have been set too low, you can raise them all in a single operation by using the Uplift feature. This allows you to raise the selected marks by a given percentage or by adding on a given mark. You can also select a specific grade and raise the results to this grade.

To raise marks using the Uplift feature

1In the Tasks panel on the right select Uplift.

When you select Uplift:

tick boxes appear against each student’s record

an Uplift button appears at the foot of the list

radio buttons, which allow you to choose an Uplift type, appear at the foot of the list

2Choose the students, enter the uplift value and click the Uplift button.

Note: if you choose ‘Mark’, all the marks will be raised by the number you enter in the Value field. So, if you enter ‘2’ in this field, a ‘65’ will become a ‘67’, a ‘90’ will become a ‘92’.

The results are modified and a confirmation message is displayed.

Using uplift to reduce marks

Although the Uplift feature is generally used to raise marks, you can also use it to reduce marks. To do this enter a negative number for the Percentage or Mark options. So, if you choose ‘Mark’ and enter ‘-2’ in the mark field, a ‘65’ will become a ‘63’, a ‘90’ will become an ‘88’.

Adding notes

When you adjust a mark you normally add a note to say why the change has been made.

To add a note

1Click the Note button against the student’s entry.

2A Note window opens.

3Click Add.

4Select the Note type you wish to add (in the example a note type of ‘Award Board Note’ is available).

5Enter the note.

6The note is added and appears in the note list.

7You can add further notes or close the note window.

After you have added the note and refreshed the list a note icon appears against the student’s entry in the list.

Locking results

After you have adjusted a result you should lock the result to prevent it being overwritten by subsequent calculator runs.

To lock a result

1In the Tasks panel on the right select Lock.

When you select Lock:

tick boxes appear against each student’s record

a Lock button appears at the foot of the list

2Tick the students whose results you want to lock.

3Click the Lock button at the foot of the list.

Note: you can ensure that results are locked automatically once the calculator is run by setting the AUTO_LOCK_RESULTS_IN_USE QuercusPlus Global parameter to TRUE via the Control Centre.